If the size of your PPT file is too large, it can take longer to load or have issues while sharing. In such cases, reducing the PPT size can help. We have listed some proven methods, like compressing media and PPT files, that can make your presentation more manageable.
How to Reduce the File Size of Multimedia in PowerPoint?
The size of the media files, such as images, videos, or audio, contributes to large PPT sizes. You can plan to reduce the PPT size while designing the slides themselves if the ppt size is a major concern to you. Consider these tips to reduce PPT size without compromising media quality.
Insert Pictures Instead of Copying and Pasting
While adding images to the presentation, it’s always best to insert pictures rather than copy-pasting them to reduce the file size. Copy-pasting an image could omit formatting and compression that undergoes while inserting the picture and may import extra information with it. To insert a picture onto a PowerPoint slide:
Use Smaller Image Files
If your presentation needs a lot of images, insert pictures of smaller sizes beforehand. You can choose small-size images or lower their resolution using image editing software before inserting them into your slides. Another tip is to insert images in JPEG or JPG format, as they usually have smaller file sizes. If the image has other formats, convert them into JPEG or JPG using any image editor.
Compress Pictures in Your Presentation
Powerpoint has an image formatting option to compress pictures to reduce the file size without losing the quality. You can compress all or any picture with these steps:
Compress Videos and Audio in Your Presentation
Your PPT size might significantly increase importing video and audio files. If you need to reduce the overall file size, it makes sense to compress those files. You can compress these media files in the PowerPoint itself. To compress videos and audio in PPT: Alternatively, you can use several free online video compression tools to reduce media size before inserting them.
Link to Audio or Video Files
Videos and audio files are generally larger, so Including media files in your presentation obviously contributes to increased PPT size. You can alternatively link the audio or video files in the PPT instead of including the actual file. To Link to audio or video files in a PowerPoint slide:
Subset the Embedded Fonts
We suggest using PowerPoint inbuilt fonts rather than custom fonts. If you use custom fonts, ensure you embed only characters used in your PPT instead of embedding whole font files using these steps:
Avoid Using 3D Models
The newer versions of PowerPoint allow you to create 3D models to make the presentation more attractive. However, using them could add up to the file size when you are already struggling to reduce size. So to reduce the size of your presentation, you can replace 3D models with stock photos instead.
How to Reduce the File Size of the Presentation?
If you are done with compressing embedded files, and yet the file size seems large, you can try these methods to compress further your PPT file:
Convert Your Presentation to PPTX Format
If you are using an older version of PowerPoint, you might be saving your presentation in PPT format. You can save your presentation in PPTX format to lower file size as it’s a new and well-optimized format that consumes less space. To save a PPT into a PPTX format:
Compress Powerpoint Presentations as a ZIP File
A ZIP file is a compressed file format that reduces file size for faster sharing. If you want to lower the PowerPoint presentation size to make sharing more manageable, you can compress your PPT as a zip file. To compress a PPT into a ZIP file:
Convert PPT to PDF
If you are working on a presentation and want to share with someone or save it for future reference, you can convert the PPT file to PDF format. Even though it would be difficult to modify a PPT, it takes up less space if it is in PDF format by removing audio and video files and compressing images. To convert the PPT into a PDF:
Compress PPT Files Using Third-party Apps
There are many free files compressing applications to lower file sizes available online. You can rely on some high-rated or trusted websites to compress the PPT file to reduce its size. If the file size is too big, they might charge you or require login.
